Washington State University

Processing Timeline

1 COE

Certificate of Eligibility (COE) letter

Visit Education Benefits: Apply & Manage Yours for instructions
Certificate of Eligibility arrives by mail to the student's home
Processing Time: Allow 30-45 days
Frequency: Once
Deadline: No deadline but recommend 60-90 days before school starts.

Education Benefits: Apply & Manage Yours

Military residency

Resident Tuition - Military Residency

Students coded as Resident in myWSU do not need to apply for residency. How to find your residency status.
Non-Resident students must apply for resident tuition using the Military Residency form. You will need your COE.
Processing Time: Allow 10 business days
Frequency: One time process, as long as you are continuously enrolled.
Deadline: Last day of instruction for the term.

Military Residency

2 ECR

Enrollment Certification Request (ECR)

Step 1: Student registers for classes. New students will do this while attending New Coug Orientation.
Step 2: Student completes Enrollment Certification Request.
Student is responsible for reporting course changes via a CHANGE ECR.
Processing Time: depends on the student
Frequency: Each semester.
Deadline: recommend completing as soon as registered for classes.

3 Advisor Approves

Academic Advisor approval

Advisor approves class list as reported on ECR
Reminders to Advisor & Student: Every Wednesday until Advisor approves, denies, or requests a revision to the ECR.
Timing: The Advisor should respond within 5-7 business days. If not, the student should contact the Advisor to check progress.
Processing Time - Advisor: Allow 5-7 business days. After that time, the student should contact the Advisor to check progress.
Frequency: Each semester.
Deadline:

VMASS Certifies to VA

Processing Time: Allow 10+ business days. The VMASS office supports 1100+ students who must be individually processed.
Chapter 33 Students: Tuition is reported AFTER the add date. This reduces VA debt if changes are made to the course schedule.
Frequency: Each semester.
Deadline: We can go back one academic year.

5Payment

Payment Processing

Federal Financial Aid will always apply towards tuition first.
Processing Time - VA: Allow 90 days after tuition is reported.
Processing Time - Treasury: From VA to US Treasury up to 20 days AFTER the VA releases payment for the treasury to send payment to WSU.
Processing Time - WSU Bursar: Allow 15-21 business days for WSU to batch & post VA payments to student accounts.
Frequency: Each semester.